Data Protection Statement 

DATA PROTECTION DECLARATION                                   

Web address: https://www.saertex.com/en/

Thank you for your interest in our website and our company. At SAERTEX we take the protection of your private rights and freedoms very seriously.

As it is important to us that you know at all times how we collect, use and where applicable transfer your data to third parties, we provide you in the following with detailed information about the processing of your personal data collected via our website.

  • We use your data only for the intended purposes.
  • You can use our website without having to disclose any data.
  • Where there are exceptions for selected services, we will explain these in the following sections.
  • We do not process any data without legal basis without your informed consent.
  • When processing personal data, we comply strictly with the requirements of the EU General Data Protection Regulation (GDPR) and any other regulations relevant to data protection.


DEFINITIONS (ACCORDING TO GDPR)
To meet the requirement of providing a data protection declaration that is easy to understand and read, we use the general terms of the GDPR, which are defined below using the wording of the GDPR:

Personal data is all information which relates to an identified or identifiable natural person (also “data subject”); a natural person is deemed to be identifiable if he can be identified directly or indirectly, in particular by the allocation of an identifier such as a name, an identification number, location data, an online identifier or one or more distinctive features which are an expression of the physical, physiological, genetic, psychic, economic, cultural or social identify of this natural person.

Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Restriction of processing is the marking of stored personal data with the aim of limiting its processing in the future.

Profiling is any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data cannot attributed to an identified or identifiable natural person.

Controller is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

Processor means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

Recipient is a natural or legal person, public authority, agency or another body, to which the personal data is disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of this data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

NAME AND ADDRESS OF THE CONTROLLER OF THE PROCESSING
SAERTEX GmbH & Co. KG
Management Board: Bruno Lammers, Klaus Lammers and Simon Lammers (Managing Directors), Christoph Geyer, Dr  Guido Kritzler, Dietmar Möcke
Brochterbecker Damm 52
48369 Saerbeck
Germany
Tel.: 02574-902-0
E-mail: info@saertex.com 

DATA PROTECTION OFFICER
You can contact our Data Protection Officer regarding any matters relating to data protection. 

Martina Brinkmann
Cortina Consult GmbH
Prozessionsweg 403b
48155 Münster
Germany
Tel.: (02 51) 20 80 16 28
E-mail: dsb.saertex@cortina-consult.de
Website: www.cortina-consult.de 

If you have any questions concerning the processing of your personal data, if you want to exercise your data subject rights (e.g. right to information, correction, block or deletion of data) or if you want to withdraw any consent you have given, please contact our Data Protection Officer direct. 

COOKIES
We use cookies on this website; these are small text files which are placed or stored on your computer via your internet browser (e.g. Google Chrome, Safari, Firefox, Edge).
These cookies may contain a so-called cookie ID, a clear identifier, consisting of a character string which enables websites and servers to be allocated to the storing browser.

At the same time we obtain via these cookies information which enables us to optimise our websites to the needs of our visitors. We use some cookies only for the duration of your visit to our website. All of the cookies on our website contain purely technical information, they do not contain any personal data.

Our website can be used without cookies (although you may not have full use of the functions). Most browsers are set so that they accept cookies automatically. You can, though, deactivate the storage of cookies or set your browser so that it sends you a message as soon as cookies are sent. 

RECORDING OF GENERAL DATA AND INFORMATION
As soon as you visit our website, some general data and technical information are collected by our web server – as shown by the table below:

Data collected:

  • Browser types and versions used
  • Operating system used, origin of visitor (referrer, e.g. Google), subpages clicked on
  • Date and time of the access to the website, IP address and the visitor’s internet service provider
  • Any other data and information to ward off danger in the event of attacks
Purpose of collection:
  • Display the website content correctly
  • Optimisation of our website content and our advertising
  • Ensure our IT systems are functioning at all times (for the operation of the website) and prevent misuse
  • Provision of relevant information for prosecution authorities in the event of a cyber attack 
This data is collected and store anonymously; it is not intended and is not used by us to reveal the identity of the data subject.  

CONTACT
In order to ensure that you can contact us quickly and simply, we provide a contact form; alternatively you can reach us via the e-mail addresses provided on our website. Personal data is only collected if you have disclosed this voluntarily in your e-mail or in the contact form. We use the data provided by you without your separate consent solely to carry out and process your contact enquiry. The data is not disclosed to third parties or is only disclosed on the basis of your request. 

DELETION OR BLOCKING OF PERSONAL DATA
We store your personal data only for the period it is required for the intended purpose. If the purpose no longer exists and after the expiry of any retention periods, your data will be deleted immediately. If it is not possible to delete the data, it will be blocked instead. 

RIGHTS OF DATA SUBJECTS
The EU General Data Protection Regulation (GDPR) provides in Chapter III extensive rights for data subjects, which we explain with regard to the data processing of our website as follows: 

1)       Right to information
If we collect or have collected and process personal data from you, you have the right to obtain information about your personal information stored by us at any time free of charge. This requirement concerns in particular information about the following details relating to the data processing:

Purpose of the processing
  • Categories of data
  • Where applicable, recipients or categories of recipients
  • Where applicable, the planned storage period and the criteria for determining this period
  • Information concerning the respective right to correction, deletion, restriction or objection
  • Existence of a right to complain to a supervisory authority
  • Where applicable, origin of the data (if not collected from you)
  • Where applicable, existence of automated decision-making including profiling as well as meaningful information about the logic involved, scope and expected effects.
  • Where applicable, (planned) transfer to a third country or international organisation


If you would like to exercise your right to information, please contact our Data Protection Officer using the contact details provided below. 

2)       Right to correction
If we collect or have collected and process personal data from you, you have the right to request that the incorrect or incomplete data is corrected or completed immediately.
If you would like to exercise your right to correction, please contact our Data Protection Officer using the contact details provided below. 

3)       Right to deletion (right to be forgotten)
If we collect or have collected and process personal data from you, you have the right to request that your data is deleted if the processing is no longer required and one of the following conditions has been met.

  • The purpose of processing the data no longer exists
  • You withdraw your consent and there is no other legal basis for the processing
  • You object to the processing and there is no good reason to oppose the objection
  • The processing is unlawful
  • Necessary to meet a legal obligation
  • Data collected pursuant to Art. 8 Para. 1 GDPR
  • Where applicable, we will pass on your request for your data to be deleted to those third parties to whom your data was previously transferred.

If you would like to exercise your right to deletion, please contact our Data Protection Officer using the contact details provided below. 

4)       Right to limit the processing
If we collect or have collected and process personal data from you, you have the right to request a restriction of the data processing if one of the following conditions have been met.

  • You contest the accuracy of your data (the data can only be restricted for the duration of the check on our website)
  • If the processing is unlawful and the data is not to be deleted, instead of deletion, processing will be restricted
  • If the purpose of the processing no longer exists, and at the same time you need your data to assert, exercise or defend legal claims
  • After you have objected pursuant to Art. 21 Para. 1 GDPR and for the time that it takes to check whether our legitimate interests override yours.
  • If you would like to exercise your right to restriction, please contact our Data Protection Officer using the contact details provided below. 


5)       Right to data portability
If we collect or have collected and process personal data from you, you have the right to obtain the personal data concerning you in a structured, common and machine-readable format. If it is technically possible and does not affect the rights and freedoms of other persons, we will, upon your request, transfer your data to another recipient (controller).
If you would like to exercise your right to data portability, please contact our Data Protection Officer using the contact details provided below.

6)       Right to object
If we collect or have collected and process personal data from you (on the basis of Art. 6 Para. 1 e or f GDPR), you have the right to object to the data processing (including profiling) at any time. In exceptional cases the objection may be ineffective, e.g. if we can provide proof of compelling legitimate grounds for the processing which override your interests or the processing serves the assertion, exercising or defence of legal claims. If we process your data for direct marketing purposes, you have the right to object to this processing at any time. The same applies for profiling, if it is linked to such direct marketing. You also have the right to object to the processing of the personal data concerning yourself by us for scientific or historical research purposes or statistical purposes pursuant to Article 89 Paragraph 1 GDPR, unless such processing is required for the performance of a task in the public interest.

If you would like to exercise your right to object, please contact our Data Protection Officer using the contact details provided below.


7)       Automated individual decision-making, including profiling
If we collect or have collected and process personal data from you, you have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning yourself or similarly significantly affects you. Exceptions to this exist if the decision is necessary for entering into or for performance of a contract between you and us or you have given your express consent to the processing. In any case we will take suitable measures to safeguard your rights and freedoms and your legitimate interests, at least the right to obtain human intervention on our part, to express your point of view and to contest the decision.

If you would like to exercise your right relating to automated decisions, please contact our Data Protection Officer using the contact details provided below.
 

8)       Right to withdraw consent required under data protection law
If we collect or have collected and process personal data from you, you have the right to withdraw any consent given to the processing of personal data at any time.
If you would like to exercise your right to withdraw consent, please contact our Data Protection Officer using the contact details provided below. 

DATA PROTECTION FOR APPLICATIONS AND IN THE APPLICATION PROCESS
If you apply for a job with us, we use the personal data you disclose to us solely for the purpose of processing the application. If we employ you after completion of the application process, the purpose of the processing of the data concerned will change: in this case the data will be used in future for the execution and maintenance of the employment relationship. The personal data of applicants who we do not employ will be retained for possible legal claims (e.g. under the General Equal Treatment Act (Allgemeinen Gleichbehandlungsgesetz, AGG)) for the required period (maximum of 6 months) and then destroyed or deleted immediately.   

DATA PROTECTION FOR APPLICATIONS AND IN THE APPLICATION PROCESS FOR APPRENTICES
On our website we provide you with the opportunity to apply to us for advertised apprenticeship positions simply using the form provided especially for this purpose. We use your personal data collected via the form solely for the purpose of processing your application. Alternatively you can apply to us via the e-mail address published in the job advertisement. If we employ you after completion of the application process, the purpose of the processing of the data concerned will change: in this case the data will be used in future for the execution and maintenance of the employment relationship. The personal data of applicants who we do not employ will be retained for possible legal claims (e.g. under the General Equal Treatment Act (Allgemeinen Gleichbehandlungsgesetz, AGG)) for the required period (maximum of 6 months) and then destroyed or deleted immediately. We use your personal data solely for the purposes for which you have provided it. In the application for an apprenticeship position, these are as follows:

Data collecte / Purpose of collection
Job / So that we know what you would like to apply for
Surname, first name / So that we know who has applied
Date of birth / So that we know whether you act with responsibility for your actions
Address / So that we know how far you have to travel to the place of work
School-leaving qualification / education / So that we know what basic qualification you possess
E-mail address / So that we can send you appropriate information material if necessary
Mobile no. / To clarify any queries (young people tend to be easier to reach by mobile)

Your data will not be disclosed to third parties. 

INFORMATION ABOUT DATA SECURITY
We protect our website and other systems with technical and organisational measures against the loss, deletion, access to, changing or distribution of your data by unauthorised persons. We have also implemented SSL encryption (SHA256) on our website to protect your data. However, despite regular controls, it is not possible to provide full protection against all risks. 

LEGAL BASIS OF PROCESSING
We process personal data in accordance with the requirements of the GDPR, depending on the nature and purpose of the processing as follows:

Statutory authorisation / Requirement of the GDPR
Informed consent / Art. 6 Para. 1 a
Performance of a contract / Art. 6 Para. 1 b
Implementation of measures prior to entering into a contract / Art. 6 Para. 1 b
Compliance with legal obligations / Art. 6 Para. 1 c
Protect vital interests / Art. 6 Para. 1 d
Protect our legitimate interest / Art. 6 Para. 1 f 

OUR LEGITIMATE INTEREST
Our legitimate interest defined pursuant to Article 6 Para. 1 f GDPR is based on the performance of our business activities to maintain our operating capability and safeguard the employment of our staff. 

STORAGE PERIOD
If the purpose for which the data is stored no longer exists, it will be stored for the respective statutory retention period. After this retention period has expired, we delete the data if it is no longer required for the performance of the contract or the contract initiation process.

OBLIGATION TO PROVIDE PERSONAL DATA
Under certain conditions (e.g. due to statutory requirements or contract provisions) you will have an obligation to provide us with your personal data. Examples of such processing are as follows:

Nature and purpose of the processing / Necessary
Conclusion of a purchase contract (e.g. your address) / Performance of the contractual obligation (e.g. delivery of the goods to your address) 
In the employment context (e.g. transmission of data to the Tax Office) / Compliance with statutory requirements (e.g. tax regulations)

The consequence of non-compliance (i.e. the necessary data is not provided) for you would be that the respective data processing could not take place and therefore the corresponding contract could not be concluded with you. We will, upon request and on a case-by-case basis, explain to you whether the data needs to be provided for statutory or contractual reasons or for the conclusion of the contract and what the consequences of refusal would be for you.  

EXISTENCE OF AUTOMATED DECISION-MAKING
We have no automated decision-making processes and do not use any technology to implement profiling measures.  

Facebook
We use several Facebook integrations on our entire website; Facebook is a so-called social network in which users who have a registered personal profile contact each other, communicate through different channels and can share information (texts, videos, pictures) from themselves and others with each other.

The controller for Facebook within the meaning of the GDPR is Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.

Every time you visit our website, Facebook registers this with the downloaded installed components (Facebook plugin, Facebook pixel). If you are a registered Facebook user and are permanently logged into your personal profile, Facebook also recognises what sites you visit. Facebook collects this information and automatically assigns it to your user profile. In addition, every interaction by you with the integrations installed on our website are similarly registered by Facebook and assigned to your profile. If you do not agree with this assignment of your data, please log out of your Facebook account before you visit our website. You can opt out of the general collection of your data by Facebook pixel on our website by clicking on the opt-out button below.

Click on the following link for an overview of the plugins offered by Facebook: https://developers.facebook.com/docs/plugins/?locale=en_gb; Facebook also informs in its data policy, which can be accessed via the following link, about the processing of personal data: https://de-de.facebook.com/about/privacy.

On the website you will also find various settings options to increase or ensure the protection of your privacy. 

XING
We use a Xing integration on our entire website; Xing is a so-called social network in which users who have a registered personal business profile contact each other, communicate through different channels and can share information (texts, events, pictures) from themselves and others with each other.

The controller for Xing within the meaning of the GDPR is XING SE, Dammtorstraße 30, 20354 Hamburg, Germany.

Every time you visit our website, Xing registers this with the downloaded installed components (Xing plugin). If you are a registered Xing user and are permanently logged into your personal business profile, Xing also recognises what sites you visit. Xing collects this information and automatically assigns it to your user profile. In addition, every interaction by you with the integrations installed on our website are similarly registered by Xing and assigned to your profile. If you do not agree with this assignment of your data, please log out of your Xing account before you visit our website.

Click on the following link for an overview of the plugins offered by Xing: https://dev.xing.com/plugins. You can view Xing’s privacy policy by clicking on the following link: https://www.xing.com/privacy. The XING share button privacy policy can be viewed at https://www.xing.com/app/share?op=data_protection.

YOUTUBE
We use a YouTube integration on our entire website; YouTube is an online video portal which enables the publication, viewing, assessment of and commenting on all kinds of footage published.

The controller for YouTube within the meaning of the GDPR is Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, represented by Sundar Pichai (Chief Executive Officer).

Every time you visit our website, YouTube and Google register this with the downloaded installed components (YouTube plugin or video). If you are a registered YouTube or Google user and are permanently logged into your personal profile, YouTube and Google also recognise what sites you visit. YouTube and Google collect this information and automatically assign it to your user profile. In addition, every interaction by you with the integrations installed on our website are similarly registered by YouTube and Google and assigned to your respective profile. If you do not agree with this assignment of your data, please log out of your YouTube or Google account before you visit our website.

You can view the YouTube and Google privacy policy by clicking on the following line: https://policies.google.com/privacy?hl=en-GB&gl=de.

TWITTER
We use a Twitter component on our entire website; Twitter is a so-called microblogging service in which users who have a registered personal profile can publish short messages, so-called Tweets. These Tweets are public – and can therefore also be seen by non-registered persons. Any Tweet channel can be subscribed to by any registered user, so-called followers. Twitter uses links, Retweets (the forwarding of messages of other users) and the now widespread hashtags (#) to reach as wide an audience as possible with their content.

The controller for Twitter within the meaning of the GDPR is Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2 D02 AX07, Ireland.

Every time you visit our website, Twitter registers this with the downloaded installed components (Twitter button). If you are a registered Twitter user and are permanently logged into your personal profile, Twitter also recognises what sites you visit. Twitter collects this information and automatically assigns it to your user profile. In addition, every interaction by you with the integrations installed on our website are similarly registered by Twitter and assigned to your profile. If you do not agree with this assignment of your data, please log out of your Twitter account before you visit our website. Further information on the technology used can be found by clicking on the following link: https://publish.twitter.com/#; Twitter also informs in its privacy policy, which can be accessed via the following link, about the processing of personal data: https://twitter.com/en/privacy. 

LINKEDIN
We use a LinkedIn integration on our entire website; LinkedIn is a so-called social network in which users who have a registered personal business profile contact each other, communicate through different channels and can share information (texts, events, pictures) from themselves and others with each other.

The controller for LinkedIn within the meaning of the GDPR is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland.

Every time you visit our website, LinkedIn registers this with the downloaded installed components (LinkedIn plugin). If you are a registered LinkedIn user and are permanently logged into your personal business profile, LinkedIn also recognises what sites you visit. LinkedIn collects this information and automatically assigns it to your user profile. In addition, every interaction by you with the integrations installed on our website are similarly registered by LinkedIn and assigned to your profile. If you do not agree with this assignment of your data, please log out of your LinkedIn account before you visit our website.

Click on the following link for an overview of the plugins offered by LinkedIn: https://developer.linkedin.com/plugins. By clicking on the following link, you can also deactivate e-mail and SMS messages and targeted advertising by LinkedIn: https://www.linkedin.com/psettings/guest-controls.

You can view LinkedIn’s privacy policy by clicking on the following link: https://www.linkedin.com/legal/privacy-policy.For information on the third-party cookies used on our website by LinkedIn (such as Quantcast, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua and Lotame) and how to deactivate them, click on the following link: https://www.linkedin.com/legal/cookie-policy.

GOOGLE ANALYTICS (WITH ANONYMISATION FUNCTION)
We have integrated Google Analytics on our website; this is a web analysis services which collects personal data for the analysis of the behaviour of website visitors. With this service, Google records among other things the site you that referred you to our website, what subpages you visit or how often or how long you view a certain page. This data is collected, though, without a direct link to your person; your IP address is also (if you visit our website from a member state of the EU or the EEA) only processed anonymously with the help of the script provided by Google ("_anonymizeIP( )“). We use Google Analytics only for the purpose of optimising our website from a cost-benefit viewpoint.

The controller for Google Analytics within the meaning of the GDPR is Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland.

In order to conduct the web analysis, Google places a so-called cookie (see also the section on “Cookies”) on your PC, which controls the processing of the respective data for the web analysis and its transfer to Google. Personal data such as the access time, the place from which the site is accessed and the frequency of visit is collected and stored by the cookie. You can prevent cookies from being placed on your computer by Google by following the procedure described in the section on “Cookies”. You can also deactivate the analysis by Google by installing a browser plugin provided by Google; you can download and install the relevant add-on at the following link: https://tools.google.com/dlpage/gaoptout. The opt-out transmitted by this plugin to Google only applies for the respective browser and only within the respective system upon which it was installed. If you visit our website from a mobile device (smartphone or tablet), instead of the plugin you can use the following link to turn off Google Analytics.

Deactivate Google Analytics

By clicking on the link, a so-called opt-out cookie will be placed in your browser which is only valid for this website and your browser, so long as you do not delete this cookie; in this case the link has to be clicked on again. Further information and Google’s applicable data protection terms can be found at https://www.google.de/intl/de/policies/privacy/ and at https://www.google.com/analytics/terms/gb.html.A detailed explanation of how Google Analytics works can be found at: https://www.google.com/intl/en_uk/analytics/#?modal_active=none. 

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